Team Task Tracker
Nudges land in each assignee’s inbox.
A lightweight task tracker for small teams. Connect Kapsel to email each assignee a reminder before and after the due date, send a weekly digest of everything still open, and stop the moment a task is Done.
After duplicating, replace the sample rows with your own data (real addresses in the Email column).
What’s inside
Owner & due-date columns
Task, assignee email, due date, status (Not started / In progress / Done), and priority.
Ready-made views
Status board, due-date calendar, and all.
Sample rows to try
Overdue, due-soon, not-started, and done samples included.
How it works — 3 steps
Duplicate it
Click “Duplicate” to copy this Notion database into your own workspace.
Swap in your tasks
Replace the sample rows with your real tasks. Put real addresses in the Email column.
(Optional) Connect Kapsel
Sign in at getkapsel.com and pick this database — the columns map automatically.
What you can automate once connected
The template works on its own; connect Kapsel and the chasing becomes automatic too.
Per-assignee reminders
Each owner gets an email about their tasks as the due date nears.
Weekly digest
Send “everything still open” on a set day each week (Standard+).
Never remind finished tasks
Once the status is Done, sending stops.
Merge fields
Drop the task name and due date into the message automatically.
Read more: Notion task reminders for teams ・ Recurring / repeating reminders in Notion
Start by duplicating it.
The template is free. When you want the chasing automated too, connect Kapsel.