Invoice & Payment Tracker
Connect it, and reminders start.
A simple invoice tracker for freelancers and small studios. Works on its own — connect it to Kapsel to automatically email unpaid clients before and after the due date, escalate overdue invoices, and never remind anyone who has already paid.
After duplicating, replace the sample rows with your own data (real addresses in the Email column).
What’s inside
Columns Kapsel can watch as-is
Client, amount, due date, status (Unpaid / Paid), and email — matching Kapsel’s recommended setup.
Ready-made views
Unpaid list, due-date calendar, and paid archive.
Sample rows to try
Overdue, due-soon, and paid samples so you can see the behavior right away.
How it works — 3 steps
Duplicate it
Click “Duplicate” to copy this Notion database into your own workspace.
Swap in your invoices
Replace the sample rows with your real invoices. Put real addresses in the Email column.
(Optional) Connect Kapsel
Sign in at getkapsel.com and pick this database — the columns map automatically.
What you can automate once connected
The template works on its own; connect Kapsel and the chasing becomes automatic too.
Remind before & on the due date
Only unpaid clients get an automatic email as the due date approaches.
Escalate when overdue
Past due and still unpaid? Kapsel follows up automatically (Standard+).
Never remind paid invoices
Once the status is Paid, sending stops. No double-chasing.
Personalize with merge fields
Drop the client name, amount, and due date into the message automatically.
Reaches non-Notion clients
They just get an email; one click writes the status back to Notion.
Read more: Notion payment reminders for freelancers ・ Automatic overdue invoice reminders
Start by duplicating it.
The template is free. When you want the chasing automated too, connect Kapsel.