Appointment Tracker
Cut no-shows on autopilot.
A booking tracker for salons, clinics, tutors, and studios. Connect Kapsel to automatically email a confirmation the day before and the day of the appointment, and never message guests who already visited or cancelled. Guests don’t need Notion.
After duplicating, replace the sample rows with your own data (real addresses in the Email column).
What’s inside
Columns to manage bookings
Guest, date & time, status (Confirmed / Visited / Cancelled), email, service, and staff.
Ready-made views
Upcoming visits, booking calendar, and all.
Sample rows to try
Tomorrow, today, and visited samples included.
How it works — 3 steps
Duplicate it
Click “Duplicate” to copy this Notion database into your own workspace.
Swap in your bookings
Replace the sample rows with your real bookings. Put real addresses in the Email column.
(Optional) Connect Kapsel
Sign in at getkapsel.com and pick this database — the columns map automatically.
What you can automate once connected
The template works on its own; connect Kapsel and the chasing becomes automatic too.
Confirm the day before & day of
Confirmed guests get an automatic reminder before their appointment.
Never message visited/cancelled
Once the status changes, sending stops automatically.
Personalize each message
Drop the guest name and date/time into the email automatically.
Guests don’t need Notion
They just receive an email — no app, no account.
Read more: Automate appointment reminder emails from Notion ・ Appointment reminder checklist to cut no-shows
Start by duplicating it.
The template is free. When you want the chasing automated too, connect Kapsel.